Ajok Ayuen Ajok
Juba
Summary
Highly organized and detail-oriented professional with a strong work ethic and dedication to achieving goals. Skilled at developing and maintaining documentation systems, managing calendars, and preparing reports. Knowledgeable in project management principles, business processes, and customer service best practices. Outgoing Administrator with experience overseeing multiple tasks and managing employees successfully. Hardworking professional committed to providing outstanding customer service and assistance. Dependable Coordinator provides excellent office management and administrative support. Possesses strong communication and interpersonal skills with a demonstrated ability to manage competing priorities and meet deadlines. Creative problem solver with strong analytical and critical thinking skills.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Admin Business Support/ Light Vehicle Drivers Coordinator
UN WORLD FOOD PROGRAMME
08.2018 - Current
- Streamlining communication between different departments
- The transport database's 850 data entries into flatweave management transactions gave Aweil the third quickest data entries compared to the SS Country Office
- Receiving recognition or awards for outstanding performance in administrative roles
- Implementing time-saving administrative processes
- Contributing to successful yearly operations
- Building strong relationships with internal and external stakeholders to ensure effective communication and collaboration
- Providing exceptional support to senior management and teams.
- Improved team productivity with regular communication and progress updates, fostering a collaborative work environment.
- Enhanced operational workflows by maintaining well-organized documentation systems and updating records accurately as needed.
- Managed project timelines for successful completion, ensuring milestones were met and deadlines were adhered to.
- Used job-related software to draft and finalize written correspondence and documentation.
- Set priorities and problem-solved workflow issues to maintain rapport with customers and managers.
- Increased efficiency by streamlining coordination processes and implementing new organizational systems.
- Developed comprehensive reports for senior management, enabling informed decision-making based on data-driven insights.
- Collected and analyzed business data from various departments to prepare reports and presentations for management.
Finance Officer
Welt Hunger Hilfe (WHH)
01.2018 - 12.2021
- Implementing cost-saving measures that result in significant savings for the organization
- Successfully managing cash flow to ensure the organization meets its financial obligations and maximizes returns on investments
- Leading successful budgeting and forecasting processes that help the organization achieve its financial goals
- Playing a key role in audits and ensuring compliance with financial regulations and standards
- Contributing to strategic financial planning and decision-making that drives the organization's growth and profitability.
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
- Improved budget planning and forecasting with thorough analysis of historical data and market trends.
- Streamlined financial processes for increased efficiency and accuracy in reporting.
- Analyzed financial statements against forecasts to prepare high-level variance analysis.
- Established strong relationships with key vendors, negotiating favorable terms to benefit the organization''s bottom line.
- Established and enforced controls on revenue and expenses to protect company assets.
- Completed filings and upheld strict compliance with regulatory agencies and supervisors.
- Implemented new accounting software system resulting in improved automation and streamlined workflows.
- Developed comprehensive financial models to support strategic decision-making for company growth.
- Analyzed financial data regarding product performance and customer performance and developed reports for key stakeholders.
- Managed a high-performing finance team, providing mentorship and professional development opportunities to improve overall performance.
- Improved resource utilization with data management systems, reducing costs through strategic coordination and contract analysis.
- Reduced process discrepancies through measured implementation of performance reporting and data systems.
- Conducted thorough due diligence for potential mergers or acquisitions to ensure sound financial decisions and seamless integration.
- Evaluated project applications and verified with outline specifications to approve, reject and recommend adjustments.
- Evaluated investment opportunities to diversify company portfolio and maximize returns while minimizing risk exposure.
- Identified partnership opportunities and established favorable business connections.
- Prepared cash flow projections, cost analysis and monthly, quarterly and annual reports.
- Prepared internal and regulatory financial reports, balance sheets and income statements.
- Established internal audit procedures to validate and improve accuracy of financial reporting.
- Developed strategic plans for day-to-day financial operations.
- Designed and maintained financial models to identify and measure risks.
- Conducted financial due diligence on potential investments and acquisitions.
Logistics Assistant
HUMANITARIAN AND DEVELOPMENT CONSORTIUM (HDC)
01.2016 - 01.2018
- Efficient management of supply chain operations during emergency response
- Developed new processes to ensure long-term success
- Implementation of cost-effective transportation solutions
- Maximized fleet utilization by 85%
- Successful coordination of inventory management and distribution.
- Oversaw daily inventory counts to maintain data accuracy.
- Prepared reports tracking information such as purchase orders, inventory numbers, and invoicing activities.
- Worked with vendors to schedule daily pickups and weekly deliveries.
- Improved supply chain efficiency by establishing strong relationships with key suppliers and carriers.
- Coordinated driver dispatch to accomplish daily delivery requirements.
- Managed purchase order processing from initiation to completion, verifying accuracy at each stage to prevent errors or delays in fulfillment.
- Handled high-volume paperwork and collaborated with administrators to resolve invoicing and shipping problems.
- Ensured timely delivery of products by coordinating efficient transportation routes and carrier schedules.
- Verified transactions, product orders and shipping dates and entered information into databases and reports.
- Coordinated reverse logistics activities for product returns or recalls, ensuring minimal impact on customer satisfaction or operational performance.
ADMINISTRATIVE ASSOCIATE
For Afrika (JAM INTERNATIONAL)
01.2014 - 11.2016
- Implementation of efficient filing and documentation systems
- Streamlining administrative processes to improve office productivity
- Successful coordination of meetings, appointments, and events
- Implementation of time-saving organizational systems
- Efficient management of office supplies and resources.
- Managed confidential documents, safeguarding company information while maintaining strict adherence to privacy protocols.
- Exceeded performance metrics consistently through dedication towards continuous improvement in all aspects related to the role.
- Developed and maintained a well-organized filing system, improving document retrieval times.
- Supported executive staff by preparing reports, presentations, and correspondence as needed.
- Managed accounts payable and receivable to gain better sense of overall financial stability and liquidity.
- Evaluated existing administrative procedures periodically for potential improvements or enhancements in efficiency levels achieved.
- Prepared detailed agendas ahead of important meetings that allowed participants to prepare adequately beforehand.
- Organized travel arrangements for executives including flights, accommodations, ground transportation ensuring seamless journeys.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
Security Officer
SOLUTION QUICK SERVICE (SQS)
12.2014 - 11.2015
- Successfully preventing security breaches or incidents within their assigned area
- Implementing effective security protocols and procedures that enhance the safety of the premises
- Conducting thorough security assessments and risk analyses to identify vulnerabilities and mitigate potential threats
- Training staff or team members on security best practices and emergency response protocols
- Maintaining accurate records of security incidents, patrols, and investigations.
- Conducted regular patrols of key areas to spot and control security concerns.
- Provided excellent customer service while addressing visitor inquiries or concerns related to facility safety or access control procedures.
- Reported suspicious activities and persons to law enforcement.
- Improved overall security by conducting regular patrols and monitoring surveillance systems.
- Decreased instances of theft, vandalism, and trespassing through diligent observation and reporting suspicious activities.
Logistics Officer
VETERINARES SANS FRONTIERES GERMANY (VSF-G)
01.2012 - 11.2014
- Streamlining supply chain processes to improve efficiency and reduce costs
- Implementing inventory management systems to minimize stockouts and excess inventory
- Negotiating favorable contracts with suppliers to achieve cost savings
- Developing and maintaining strong relationships with vendors and transportation providers to ensure reliable and cost-effective logistics services
- Successfully coordinating and managing complex transportation and distribution operations to meet delivery deadlines.
- Managed logistics assets for timely and cost-effective delivery of cargoes.
- Developed logistical checklists to guide activities support.
- Established strong relationships with suppliers and carriers, fostering collaboration for improved service levels and cost reductions.
- Provided procurement of goods, provision of transportation services, tracking of movement and change to support safe and secure operations.
Education
Bachelor of Arts - Banking And Finance
Mount Kenya University (MKU), School of Business
Nairobi Kenya12.2023
Skills
- Customer Service
- Data Entry
- Work Planning and Prioritization
- Relationship Building
- Financial Management,
- Proficient in financial analysis
- Budgeting, forecasting, and cash flow management
- Negotiation skills & Logistics Performance Control
- Data Analytics & Visualization
- Risk Management
- Transport Fleet Management & Warehousing
- Inventory Management
- Capacity Strengthening
- Good working knowledge of communications systems
- Technical Skills: Computer Skills: MS Office Suite (MS Word, MS PowerPoint, MS Excel, Outlook)
- Customs Coordination
- Logistics Information Systems
- Leadership skills
- MS Office
- Meeting Coordination
- Administrative Leadership
- Database Management
Certification
- Electrical Engineering | Hanbit Vocational Training Centre (HVTC) (ROK- HMEC) In (UNMISS) - Bor /Jonglei State – 2017
- Leadership Management
Languages
English
Local Arabic
Kiswahili
Other Attributes
- Team leadership skills
- Communication skills
- Drive for results & able learner
- Decisions Making
- Purposeful & self-driven
- Integrity & maturity
- Interpersonal skills
- Strong work ethic
- Team player & open to diversity
Personal Information
- Date of Birth: 03/03/87
- Gender: Male
- Nationality: South Sudanese
References
- Miss. Christine Michael Mather, Head of Admin/Finance, WFP Aweil FO, Northern Bahr el Ghazal South Sudan, christine.michael21@gmail.com, christine.mathere@wfp.org, +211917868859
- Mr. Anyang Akol Gak, Natural Resource Management Coordinator, Welt Hunger Hilfe (WHH), anyangtwo@gmail.com, +211922234596
- Mr. Deng Ding Aguer, Area Coordinator, Humanitarian & Development Consortium (HDC) Bor – Jonglei State South Sudan, dengkuoldiing@gmail.com, +211922990099
Training
- Emergency Trauma Bag Course - UNMISS-Juba, South Sudan - 03/20/2023 - 03/24/2023
- Organizational Information & Warehouse Management- Humanitarian and Development Consortium (HDC) Bor-Jonglei State, South Sudan.
- Supervisory Skills Programme – SQS Juba, South Sudan.
- Leadership Management - Humanitarian and Development Consortium (HDC) Bor-Jonglei State, South Sudan.
Additional Information
OTHER PROFESSIONAL ATTRIBUTES
Team leadership skills
Communication skills
Drive for results & able leaner
Decisions Making
Purposeful & self-driven
Integrity & maturity
Interpersonal skills
Strong work ethic
Team player & open to diversity
Timeline
Admin Business Support/ Light Vehicle Drivers Coordinator
UN WORLD FOOD PROGRAMME
08.2018 - Current
Finance Officer
Welt Hunger Hilfe (WHH)
01.2018 - 12.2021
Logistics Assistant
HUMANITARIAN AND DEVELOPMENT CONSORTIUM (HDC)
01.2016 - 01.2018
Security Officer
SOLUTION QUICK SERVICE (SQS)
12.2014 - 11.2015
ADMINISTRATIVE ASSOCIATE
For Afrika (JAM INTERNATIONAL)
01.2014 - 11.2016
Logistics Officer
VETERINARES SANS FRONTIERES GERMANY (VSF-G)
01.2012 - 11.2014
Bachelor of Arts - Banking And Finance
Mount Kenya University (MKU), School of Business
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