Selena Quach
Oslo,Oslo
Summary
Results-driven People Operations and Operations Coordinator with over 10 years of experience in HR administration, employee lifecycle management, and operational coordination within international settings. Skilled in managing complex administrative processes, travel documentation, and compliance across Nordic and global environments. Expertise in facilitating onboarding, offboarding, training, and cross-functional collaboration to support diverse teams.
Overview
18
18
years of professional experience
Work History
Facility Manager / Finance
Entercard Group AS
Oslo
09.2022 - Current
- Coordinated administrative processes across employee lifecycle for joiner, mover, leaver.
- Coordinated vendor and external service providers for timely, cost-effective delivery.
- Analysed facility and common costs with year-on-year comparisons and contract checks.
- Sourced and managed facility vendors, negotiating contracts and deliveries.
- Led health, safety, security, and workplace compliance initiatives across the site.
- Coordinated employee engagement meetings and company events for staff participation.
- Administered contracts and monitored supplier agreements for compliance and cost control.
- Collaborated across HR, finance, IT, and external stakeholders for daily operations.
HR Coordinator / HR & Chief of Staff
Entercard Group AS
Oslo
08.2019 - 09.2021
- Prepared HR reports for audits and compliance, ensuring accurate employee records and documentation.
- Coordinated onboarding, internal mobility, and offboarding processes.
- Maintained employee contracts, absence records, leave administration, and HR data.
- Developed and implemented health, safety, and emergency preparedness procedures.
- Coordinated internal meetings and supported operational planning across departments.
Project Coordinator
Konsing Group AS
Oslo
03.2015 - 07.2019
- Coordinated recruitment and onboarding activities for new employees.
- Managed visa applications, work permits, medical examinations, and competence certification for personnel.
- Coordinated travel documentation and ensured employees met deployment requirements.
- Maintained personnel records and ensured compliance with company procedures.
- Assisted with budgeting, reporting, and administrative support for operational projects.
- Coordinated communication between employees, clients, and external authorities.
Expert Associate
Serbian Chamber of Commerce
05.2009 - 06.2012
- Coordinated business events, workshops, and stakeholder activities.
- Managed relationships with internal and external stakeholders.
- Assisted with project planning, budgeting, and operational administration.
Project Coordinator – Local Youth Plan
Municipality of Stari Grad
Belgrade
12.2008 - 03.2009
- Managed project documentation, schedules, and reporting to maintain project timelines and compliance.
- Supported planning and coordination of project activities, facilitating successful execution and engagement.
- Coordinated student exchange activities, ensuring smooth travel and visa processes for participants.
Education
M.Sc. - Service Leadership and International Business
University of Stavanger
Stavanger2014
B.Sc. - Management and Administration
univerity of Novi Sad
Novi SadSkills
- Risk assessment
- Contractor coordination
- Lease administration
- Vendor management
- Employee engagement
- Budget management
- Project management
- Safety compliance
- Internal communication
- Operational planning
- Data analysis
Timeline
Facility Manager / Finance
Entercard Group AS
09.2022 - Current
HR Coordinator / HR & Chief of Staff
Entercard Group AS
08.2019 - 09.2021
Project Coordinator
Konsing Group AS
03.2015 - 07.2019
Expert Associate
Serbian Chamber of Commerce
05.2009 - 06.2012
Project Coordinator – Local Youth Plan
Municipality of Stari Grad
12.2008 - 03.2009
M.Sc. - Service Leadership and International Business
University of Stavanger
B.Sc. - Management and Administration
univerity of Novi Sad